Charleston Village Homeowners Association

Board of Directors Meeting Minutes


November 24, 2003



Members Present:                                Franc DiBari, David Randle, Tim Ruff, and Rob Sauerwalt


Members Absent:                                 None


Others Present:                                    Joe DiBari, Dawn Stokes


I.   Open Forum:                                  N/A


II.  Call to Order:                                  The meeting at the clubhouse was called to order at 6:00 P.M.


III.  Establish Quorum:                         Quorum established


IV. Minutes Approved:

-         The November 6, 2003 Meeting minutes and the 2003 Annual Meeting minutes were approved as written.  Motion to approve by Rob Sauerwalt; motion approved unanimously.


Election of Officers:

-         Motion made by Rob Sauerwalt to appoint Joe DiBari to Board of Directors, to fill vacancy  previously held by David Hausfeld (Drees Homes).  Motion approved; Tim Ruff obstained.

-         Board conducted vote via hand written ballots for President’s position, vacated as a result of Barbara Key’s three year assignment expiring.

-         Votes were cast 3-2 in favor of Rob Sauerwalt over David Randle.

-         David Randle formally announced his resignation based on the results of the election for Board President.

-         Each Board Member personally requested David to reconsider and remain on the Board in another capacity, based on David’s outstanding contributions to the Board and the community.

-         As a result of David Randle’s unexpected resignation, Tim Ruff motioned the appointment of Dawn Stokes as a new Board member.  Franc DiBari seconded the motion.

-         New Board of Directors consists of:

            President:  Rob Sauerwalt

Vice President:  Franc DiBari

            Treasurer:  Dawn Stokes

            Secretary:   Joe DiBari

            Member at Large/Head of ARB:  Tim Ruff

- Tim Ruff motioned approval/election of officers.   Motion seconded by Rob Sauerwalt. 



V.  President’s Report:

-         Rob welcomed new Board Members.

-         Stressed focus on areas of improvement and beautification of CV, improved communications and to raise level of professionalism.


VI. Treasurer’s Report:

-         Tim Ruff proposed not reviewing 2004 budget at this time.

-         Franc DiBari motioned to review at this time; motion denied.

-         Dawn Stokes motioned to postpone Budget approval to Dec 1, 2003.  Rob Sauerwalt seconded motion.


VII. Committee Reports:

-         Due to non-representation of committee chairpersons, Rob Sauerwalt motioned to postpone committee reviews.

-         Motion seconded by Franc DiBari


VIII.  Management Company’s Report:

-         Sheri Fincher submitted and reviewed Report prepared by R. S. Fincher and Co.

-         As cost saving alternative, R. S. Fincher suggested putting grass eating carp in Foster’s Pond to maintain algae growth during hot weather.

-         Motion made by Franc DiBari to use lower of the three existing bids for tree removal.  Motion  seconded by Dawn Stokes.

-         Rob Sauerwalt signed one-year contract renewal (previously approved) for Fontaine                      Landscaping.

-         Pool season for 2004 will be May 7 - Sept 30, weather permitting. 

-         Motion by Franc DiBari to accept pool contract by R&P Pool Management.  Motion seconded by Rob Sauerwalt and contract signed.

-         Sheri Fincher provided suggestions for open meetings, i.e., and limiting open forums to 5 minutes per homeowner and advise that issue at hand is not to be resolved at that time and also limit 5 minutes for committee reports as well.  Also suggested Committees should provide handouts whenever they have proposals and/or ideas.


IX.  Old Business:

-         Discussed issue regarding homeowner’s swingset on lot 61; concern expressed by homeowner on lot 60.  Tim Ruff will conduct an on-site inspection.


X.  New Business:

-         Motion by Rob Sauerwalt to schedule future Board meetings for the 4th Monday of each month at 6:00 P.M.   Motion seconded by Tim Ruff.

-         Rob Sauerwalt proposed to discuss recognition of former Board Members, Barbara Key and David Randle for their valuable contributions to the Board and the community.

-         Franc DiBari made motion to obtain plaques and/or restaurant certificates.   Motion seconded by Rob Sauerwalt and motion carried.

-         Tim Ruff made motion to elect Matt Stokes as Chairperson for the Architectural Committee. Motion seconded by Franc DiBari and approved unanimously; Dawn Stokes obstained.


XI.  Adjournment:

-          The next regular meeting will be Monday, January 26, 2004, at 6:00 P.M. at the CV Clubhouse. There being no further business to discuss, Franc DiBari motioned to adjourn the meeting and Rob Sauerwalt seconded the motion.



Respectfully submitted,




Joe Di Bari


Charleston Village Homeowners' Association