Officers Present: Jennifer Dexter, Michele Medlin,
Tim Ruff, and Connie Friedline
Officers absent: MichaelKennedy
Present: MaryAnn Gunshefski, Jonathan Hammilton, Ted Karl, HongkangMei, George Pilkington, Dana Pilkington, Phil
Stork, Julie Malley, Karen Bingham,
Damon Bradley, Dawn Bradley, April Haughney, Penny
Fields, Margo Bills,
I. Open Forum
Residents appeal to board to withdraw fine
for pool restoration after their guest broke a glass swim mask in the pool.
Points made by homeowner include:
1) Mask did not belong to them nor did they bring it within
the fencing of the pool area.
2) Have always been very conscientious about following pool
rules in the past (no prior offenses) and did not break any rules on this
3) HO’s being “punished” for mistake by pool attendant for
having let glass mask into pool area
4) Pool rules do not specifically state WHO will be
accountable, the “breaker” or the “bringer” of the glass
HO’s feel they should not be held accountable or asked to
“bear the majority of the burden for an accident”
It is the opinion of the board that the breaker in this case
should be the financially responsible party. We are asking for half of the
amount incurred by the association for the restoration process. Town of Apex
has already waived $800.40 of the water bill at Beth’s
Tim suggests the board will
continue to discuss, and take all information into consideration and a vote
will be taken by the end of the meeting.
represents a group of CV homeowners whose properties are affected by the new
flood plain mapping. He comes seeking the support of the board. At this point
the affected HO’s have hired an independent surveyor to re map. If there still
is a problem they would like to have support in holding the Town of apex
accountable for permitting the construction ofSutton Place which they believe
to be at the root of the issue.
II. Call to Order
at CV Clubhouse called to order at
III. Establish Quorum of Board
member absent, quorum still present
IV. Approval of Minutes
motions to approve July 31,2006 minutes with the addition of record of
special projects question under grounds line item in budget and correction
of misspellings ”treasurer” and “habitual”. Connie
seconds motion carries unanimously.
V. Treasurers Report
will mature in October and 1 in November, Connie motions to reinvest these
back in to 6 month CD’s, Tim seconds motion carries unanimously.
letters have gone out to delinquent Homeowner’s who owe dues.
has supplied a working copy of reserve study to all board members
committees with the exception of grounds and communication have submitted
written budget requests
VI. Committee reports
only 4 requests in 2 months
would like to nominate Maggie Ingram of 2402 Castleburg drive as a new
member of the ARB. Jennifer motions to approve the nomination, Tim seconds,
motion carries unanimously.
has sufficient mulch to meet code but it is compacted. Tim
suggests tilling or “fluffing” of mulch. This will be investigated
reminder about where Fontaine crews are to put limbs and debris will be
discussed with them.
Festival will occur on clubhouse green on Sunday Oct 1, 2006 from
rates are in place and being used
still wants to update; carpet, paint, etc. (Dawn
has researched commercial grade carpet squares she believes to be a valid
consideration for replacement)
gives Dawn and all board members keys to
the new deadbolts
and David have been discussing
advertisements in the newsletter and the website
will be going out to all HO’s about inclusion/exclusion in a new
went out to the community about the board position opening as well as
forms for nomination.
a couple of candidates; one of whom was nominated by someone other than
the candidate them self
VII. Management Company’s Report
road berm still an issue. Jennifer
suggests we may need to “step up” the pressure to get the situation
violations still occurring particularly on Weehawken court
under basketball goal has been reordered after it was destroyed/
vandalized by teenagers
aerated all common areas on the 20th of September
has been put on a 1x a month cleaning schedule,
damage will be fixed
on back greenway path is on Town of Apex property. Management Company will
VIII .Old business
clarification of specs (p8 of Arch guidelines) rewritten by ARB, board
suggests adding color clarification of muted earth tones, and no plastic
tarp material. Jennifer will “tweak” and
submit final draft for approval.
IX. New Business
TEAM_ Did not receive a huge response, but of
those who did respond overwhelming support FOR with the stipulation that
NO association money be used.
biggest concern raised in the opposed comments was limited usage of pool
by other homeowners during practice times.
ensues about loaning of start up money, storage of equipment, etc. Tim
motions to table until next meeting he would like to have NicoleRideout present for discussion, Michele
is opposed to tabling stating it has already been 2 months since the
request was made and the team needs time to raise funds.
motions to provide a loan of the estimated $3000.00,
spend the necessary legal fees of drawing up the paperwork for said loan,
and the understanding that the swim team must provide storage of their
equipment off site during the off season. Jennifer
seconds motion carries unanimously.
BUSINESS_ the board recognizes that many people work form their home or
operate home based businesses in CV. It is our belief that the intention
of the covenants was not to keep this sort of thing from occurring but
rather to discourage businesses that would create traffic, safety or
aesthetic issues for the community. If in the future it is deemed
necessary to change the covenants this will be something that will also be
modified, it is not however at this time considered to be reason on its
own to go through the expense and legalities of changing the covenants,
but instead they will be enforced in the spirit it is believed they were
CONTRACT_ reflects standard increase of service from year to year. Tim
motions to approve the contract renewal with R&P Pool management. Connie
seconds motion carries unanimously.
COMPANY CONTRACT_ also up for renewal. Beth
will e-mail the new contract for inspection with request for a decision by
end of week of Oct 6, 2006
DECORATIONS_ need and inventory of what we have. Need to decide how much
we are able/willing to spend and where the money will come from. Suggest
“special project” from grounds budget. Connie
will head up this effort.
BOARDS_ e-mail will be sent to all who use to remind them to return them
to clubhouse in a timely manner.
moves to adjourn and move to executive session. Residents state the
board has no right to move to executive session and that have been waiting
all evening on a ruling about their pending fine. Tim
seeks any further input they may have in arguing their position. Resident
expresses concern over the “humiliation” of having this discussed publicly
and being unable to be a part of the decision process. AprilHaughney comes forward as a “witness”
to events following the breakage. Emotions are running high and again Tim
motions to move to executive session, Connie seconds, Jennifer agrees,
Michele is opposed. Board moves to executive session. Open meeting