Officers Present: JenniferDexter, Trey O’Quinn, JohnDailey, and ConnieFriedline
Officers absent: MicheleMedlin
I. Open Forum
II. Call to Order
at CV Clubhouse called to order at
III. Establish Quorum of Board
member absent, quorum still present
IV. Approval of Minutes Trey motions to approveMarch 25, 2007 minutes with the following
changes:1) Under Swim Team:Clubhouse bullet should read “swim team” not
2) Remove GeorgeKutzeroo under
Communication Committee.3) In Executive
minutes remove blue italics and add for clarification:At 45 days past due HO’s
receive a reminder that their account is past due.At 60 days past due HO’s
receive another reminder that their account is past due and if it is not
brought up to date with in the next month their account will be sent to our
attorney for collection.
Connie seconds the motion,
all in favor.
V. Treasurers Report Connie expresses concern about budgeted interest on CD’s.Board had budgeted on more interest coming in
then what has been reported.Beth clarified that interest
is reported after the CD’s come due.
There is a surplus of approximately $30K in the operating
checking account.Connie suggests moving
the $30K to our money market operating account, providing 3 ¼% interest.Discussion
ensued about putting money in a CD vs. in a Money Market account.Board decided to temporarily put the money
into the money market account for the summer and re-address the issue at the
Annual Meeting, possibly putting the money into a CD.Board felt having the money accessible during
the summer months was important.Connie
motions to transfer $30K to the money market operating account and revisit at
the Annual Meeting.Trey seconds, All in favor.
Trey questioned the using of North State Bank because other
banks provide larger interest rates for different accounts.Beth explained that most banks do not work
with HOA’s and that NorthState does provide us with a fee
free checking account.
VI. Committee reports
·NotPresent.Trey does inform that board
that all is normal.
explains that there is not current plan to link the Sutton
Place greenway with Charleston Village’s
met with Randy (the tree guy) and discussed
the state of the trees between the greenway and the pool.Randy
recommended them to come down due to disease.
via email before the meeting, asked the board to hold off cutting down the
trees until a tree expert that she is familiar with can come look at
them.Board agreed to hold off
until Michele can meet with the tree
requested to be informed of the meeting time so he can try to meet with
them as well.
Connie noted the lower cost of the mulch for
the playground.Beth found Atlantic Mulch to add mulch to
the playground at a cost of only $960 vs. the $2,500 quoted by Mulch
John is also looking into possible solutions
for speed issues along Castleburg
JohnBrown, from the Town of Apex, is looking into fixing the fences along the
notes that Dawn still needs to get a
minimum of one more quote for painting at the clubhouse.The board needs to have at least two
quotes before approving a contractor for any job.Board does agree to pay the extra money
to fix walls as needed and remove wallpaper where applicable.
Jenn informs the board that there is nothing
VII. Management Company’s Report
letters went our to HO’s for lawns and mailboxes
at Clubhouse have been painted and repaired
waiting on a report from Cary Plumbing regarding the pool bathrooms being
clogged by Smith Pool Service (Ziba) when they
removed the coating on the bathroom floors.Cost of servicing will be at the expense
of Smith Pool Services.
Cleaning came out to clean the pool bathrooms after Smith Pool Service
left them dirty and a mess when they were out to remove the coating on the
floors.Cost of cleaning will be at
the expense of Smith Pool Services.
suggested looking into something like Dri-Dek
floor coverings to cover floors in bathroom to prevent slipping.She will get pricing for covering the
entire floor of both bathrooms vs. the cost of providing a large runner
down the middle of the floors and mats in front of all toilets and urinals.
suggested Smith Pool Service pay for Dri-Dek
on Clubhouse doors were tightened per Wake County Pool Inspector’s
requirements.New dead bolt will be
installed in meeting room per Wake County Pool Inspector.
meeting was re-scheduled for July 30th.
VIII .Old business
on/Wipe off board arrived.Board
agreed to test it out for a month or so before spending money on other
decided placement of message center should go in raised flower bed on the
side of the clubhouse facing the parking lot (directly behind garbage can
will order “No Soliciting” sign of Passaic entrance.
bond with a 10 yr. warranty will cost $125 for the inspection and $975 for
the 10 yr. warranty.Trey motions
to approve the termite bond, Jenn seconds, all in favor.
IX. New Business
brought up issue of possible lack of communication between
committees.Trey suggests setting
up a “general board” (board and committee heads) to deal with any issues
between committees.Would be held
on an “as needed” basis and set up as a “round table” meeting.Very informal and non-threatening.Connie
concerned about participation and also if we already have this type of
communication via the HOA meeting.John
questioned why no committee heads were currently at the meeting and why
some committee heads hardly ever come to the meetings.Trey will email committee heads to get
informed the board of new North Carolina legislation that affects HOA’s.The Bill’s
in question are:North Carolina
General Assembly House Bills #1374 and #1695